Have you ever lived a day of your life, and at the end of it, wondered what you achieved for the day?
It’s a lousy feeling to know that you did absolutely NOTHING for a particular day isn’t it?
Organization skills is about knowing what you want, and then prioritizing your activities and planning your time around activities that will help you achieve those goals.
As Tom Landry said , “Setting a goal is not the main thing. It is deciding how you will go about achieving it and staying with that plan.”
First have the goal, and start organizing your life to achieve that goal.
And good organization requires good planning for your time, your work space and your activities.
Focus on tasks one at a time
We like to multi-task, thinking that we’re being doubly productive as we engage on two activities at once. But there’s this saying that goes,“ Multi-tasking – screwing everything up simultaneously!”
It’s funny, but it’s true. Our minds are not trained to handle so many tasks at once; doing so will only decrease the value you input into any task. Learn to write out a task list and then follow it. Do each task one at a time, one after another.
Prioritize your activities
As you write out your task list on a sheet, take a quick scan at the activities. In the light of your goals in mind, which activities are the most important? Do them first.
If your goal is to grow your organization in terms of sales, then your primary priority should be engaging in activities that lead directly to increase in sales.
Activities like talking to your salespeople and refining the sales process, or even going out there to make a sale with the purpose to understand the process, difficulty and challenges of your salespeople.
Organize your workspace
Organize your workspace to your preferences. If you are like most people, your work table looks like a battlefield after a while. Pretty soon, you’ll be spending time trying to find items that you misplaced somewhere in your table which is piled up with so much papers, notebooks and what not.
Learn to organize your place. Buy folders and trays if you have to. If you are using Outlook Express like me, take a while to observe how mails are being organized by the system.
They have an inbox (unread mails and things to do), outbox(things that need to be sent out) and flagging (things that need further action on).
You can use this format to organize your workspace too, tuned to your own preferences.
Set time aside for unexpected events
No matter how organized we want our lives to be, there are times where unexpected events will occur.
Someone needs you down at the meeting because there has been a conflict, or something in the company happens that requires your immediate attention.
Make provision for all these by opening up some time slots; perhaps 2-3 30 minute slots in the day for such events.
Use tools to manage your life
Tools will never motivate you to organize your life, but they are great tool for you to use to organize it.
Through my time as a leader, I have used a few tools to help me organize my life; namely a sheet on Daily Expenses that tracks my daily spending, a sheet on what I call Life Management which contains yearly goals as well as tracking sheets to check progress on them.
Also I use Post-it Notes Lite by 3M to remember miscellaneous activities that I have to take action on.You can download the Post-it Notes Lite from download.com for free.(Opens new window)
All these tools are meant to help you organize your life; so tune them to your preferences and use them as accordingly.
As you begin to acquire these skills to organize your life, you’ll find that you actually have more time for other activities such as spending time building meaningful relationships with your loved ones or just time where you can be alone and reflect.
Time that otherwise would have been wasted had you been drowning in your unproductivity!
Time Management: Five simple steps for ultimate time management
Time management skills are extremely important to you as a leader. Learn five simple steps you can use for great time management for your life!
Writing Skills: Influencing with the written word
Good Writing skills are very useful for you in your leadership journey. Besides the spoken word, the written word is probably one of the most powerful influencers of the world today.
Interview Skills: The essential components of an interview process
Great interview skills are an amazing asset you can have in your arsenal of skill sets; this is because people are an important asset and you cannot afford to hire anyone less than the best.
Public Speaking Skills: Managing the fear of speaking
As a leader, you must be ready to do a lot of public speaking in front of groups, audiences and even crowds. No matter how fearful public speaking is, you must master the art of public speaking so that you can inspire, motivate and transform.
Assertiveness Skills: Learning to speak your mind
Assertiveness skills are something you have to possess as a leader. How can you be assertive, get your point through with effectiveness without being pushy and over aggressive?
Networking Skills: Building your people network
Networking skills is a good leadership skill you need. Ultimately, it’s not about what you know, but more importantly who you know. Learn how you can build a quality network of not just acquaintances, but friends.
Organization Skills: Getting Your Life in Order
Organization skills are part of the self-discipline you require as a leader. An organized person goes through the day with a sense of purpose, never missing a beat and his mind always focused on something.
Sign Up Today
Sign up today and download a free leadership ebook worth USD 9.95!
Great Quotes on leadership that you can use or be inspired by!
Movies: A collection on awesome leadership movies to teach leadership
Team Exercises: Some team building game ideas for you
Books: Some great books you can buy to enrich yourself
I have only skimmed over the website and the e-book so far, but what I've read was surprisingly deep for a non-commercial and easily accessible product.
- John, Germany
Hello Yihan, I am very grateful for your book about leadership. It is very exciting and amazing. It's encouraging and it gives us all hope.
I was inspired by your writing and i have started putting those principles into practice.
- Mwanki Mercy
I am compelled to write you personally and say how excited I was to discover your website. Even though I have found many websites on leadership, yours stand out because of your Leadership Movies section.
- Emmanuel Lopez
Thank you for the article that you have been sending on true leadership; I really appreciate that. I aspire to be a good leader but it starts with me first. Thank you very much. - Eagles Audacity
I have stumbled across your website a few times in my research and I wanted to commend you for the work you are doing. Your site is a great resource for leaders!
- Johnny, United States
This site is amazing...thank you. I have been exploring today, and found so many great resources!
Dear Yihan, thank you for your leadership website. I am digging into visionary leadership. Thanks for your insightful summary. There are lots of valuable resources around.
- Rudolf, South Africa
I like your website a lot. In fact, I’m undertaking Masters in Construction Management and your articles help a lot.
- Josephine Teo, Malaysia
Excellent site! Thank you so much for the time and effort you've put into compiling some of the best materials on leadership.
- Patricia, Germany
Hi Yihan, Thank you so much for your generosity sharing us about Leadership awareness, skills and development. God Bless.
- Linda, Philippines
Thanks a lot for wonderful articles on your site.it gave a lot of information in undertaking my management studies. Keep it up; good work. Thanks.
- Nicholas, Kena
Yihan, your dedication to this site is very obvious and well done dear. Blessings be upon you; I shall in turn do my best to make a difference and be a part of this journey of true leadership with you.
To be honest, I don’t find a correct lexical to describe, how effectively I am using your site for my personal /surroundings development. Hats off to you!!!
-Dinesh Mani, India
Very helpful website really :) sometimes it’s better to be simple than complex. You give example which helps people like me understand what you want to asay.
I am grateful to God for giving us a great mind like you. You are an extraordinary individual with the wisdom & understanding to teach others to lead. You open our eyes and reveal the answers for our everyday lives with remedies we can use to enhance our lives and that of others. Way to GO! I pray God's continuous blessings on your family, friends and for the great work you is doing!
If you have feedback you would like to give, please visit Contact Me and I would love to hear from you. Really.